Executive Assistant/Asistente Dirección

This position performs a variety of critical coordinator functions, including but not limited to planning and scheduling meetings, maintaining critical information, liaison with internal and external partners, communications, and coordination of large meetings and events. Individuals will work in a highly collaborative and fast paced environment. Individuals will thrive by working quickly and efficiently to a high volume of requests. They will be empowered to take initiative and use good judgement in identifying and resolving potential conflicts. Specific responsibilities include:

• Calendar management for multiple directors and their direct reports
• Manage travel and expenses for director (s)
• Coordination of meetings across global teams
• Create and distribute communications to large global team through various media channels
• Coordinate a seamless onboarding experience for new team members in department (s)
• Create, plan and execute engagement program to ensure optimal team experience
• Plan and coordinate department level events (e.g. team building events, retirements, parties, and conferences)
• Own & manage office space assignment and associated tasks
• Make department purchases as required
• Other actions identified